AC26 | Session 34
From Retention Schedule to Information Map: Transforming Complexity into Clarity
Target: Federal, Tribal, State, Local, Public Institutions of Higher Learning
Focus: Records Management, Technology/Tools
Levels: Intermediate, Advanced
GARA: "Retention & Disposition" OR "Digital Repository Management" 
Overview

Information is no longer confined to file rooms or a handful of on-premises repositories. Today, content is dispersed across cloud platforms, collaboration tools, line-of-business systems, mobile devices, AI environments, messaging systems, and social media. This fragmentation makes it difficult for RIM professionals to apply retention rules consistently and confidently.

This session introduces a practical, modern approach to translating traditional retention schedules into dynamic information maps—visual, functional tools that reveal where information lives, who owns it, and how it should be governed. Through real-world examples and actionable techniques, presenters will demonstrate how information mapping brings clarity to complex ecosystems.

Topics Covered
  • Identifying and categorizing information assets across diverse systems
  • Connecting retention rules to real data locations and business processes
  • Building maps that support compliance, risk reduction, and operational efficiency
  • Strengthening collaboration between RIM, IT, Legal, Privacy, and business units
  • Preparing for emerging technologies and evolving data governance expectations
Attendees Will
  • Understand why traditional retention schedules fall short in distributed environments—and how mapping fills the gap
  • Gain step-by-step methods for aligning retention rules with real-world systems and ownership
  • Learn how information maps create a shared language across governance stakeholders
  • Leave with clear next steps for transforming retention schedules into actionable information maps
Presenters
Kiji Burston
Director of Information Governance and Operations, Cadence Group
Mr. Burston brings more than 25 years of leadership and hands-on expertise in Records and Information Governance, advising federal agencies, global corporations, law firms, and state and local governments. His work spans technology enablement, retention strategy, risk mitigation, organizational assessment, and large-scale transformation initiatives. He holds an MBA and is a certified Information Governance Professional.
Tina Teree Baker
President, Cadence Group
Tina Teree Baker has led Cadence Group since 1988 and brings over 25 years of experience designing and operationalizing adaptable information governance programs for federal agencies and global corporations. A certified Information Governance Professional with a master’s designation in Electronic Records Management, she is a frequent national speaker on sustainable compliance, defensible destruction, and information mapping.