SESSION 4:
"#Squadghouls: How Coordinated Outreach Efforts Have Increased Records Management Awareness and Compliance in State and Local Government"
 
OVERVIEW: Although Kentucky public agencies have a legal obligation to create a records management program and archive records, the scary truth is that many of them don't realize that or even know that the Kentucky Department for Libraries and Archives (KDLA) exists to assist them! Due to this grave situation, three of KDLA’s branches (State Records, Local Records, and Electronic Records) have teamed up to prove that records management is more treat than trick. 

This presentation will review KDLA's recent outreach and communication efforts and what has worked, what hasn't, and what might. The presenters will discuss the wickedly basic actions and tools used to reach our audience, the killer successes in increased awareness of services and resources for public agencies, and how internal coordination across multiple records management branches has led to #squadghouls by creating consistent messaging and language.
 
GARA COMPETENCY AREAS: "Training, Advocacy & Outreach" OR "Legal & Compliance Issues"
 
PRESENTERS: Elaine Gollihue, Electronic Records Archivist, Kentucky Department for Libraries and Archives and Cathrine Giles, State Records Branch Manager, Kentucky Department for Libraries and Archives
 

   
Elaine Gollihue   Cathrine Giles

Elainé Gollihue has served as the Electronic Records Archivist at the Kentucky Department for Libraries and Archives since March 2024. Her role consists of handling all stages of born-digital permanent records: from outreach and transfers to processing and ingesting the records into the Kentucky State Digital Archives and creating digital exhibits. Elainé holds a B.A. in History and Anthropology with a minor in Folklore & Mythology, an M.A. in Applied Anthropology, and an M.S. in Library Science, all from the University of Kentucky. 
Cathrine Giles is the State Records Branch Manager at the Kentucky Department for Libraries and Archives and assists state agencies with records management. She helped restart the Kentucky State Historical Records Advisory Board as the coordinator in 2021 and hopes to increase the SHRAB’s efforts toward historical records program awareness and support. Additionally, she serves on the Council of State Archivists Board of Directors, is a member of the Kentucky Heritage Emergency Response Network steering committee, and is on the Kentucky Council on Archives Board. Cathrine holds a BA in English Writing from the Western Kentucky University and in 2023 obtained her MSLS from the University of Kentucky.