Case Study: Adapting an Analog Records Management System for the Ingest and Accession of Permanent Electronic Records

9/21/17 12:30 pm

The Missouri State Archives has just completed the second of two federal grants designed to help us establish an electronic records archive at the Missouri State Archives. The Archives encourages other NAGARA members to review this case study which demonstrates that managing electronic records does not have to come at an incredible cost.

Please click the PDF link above to access the entire case study.


The Records and Archives Division of the Office of the Missouri Secretary of State (hereafter MSA) received two National Historical Publications and Records Commission (NHPRC) grants for the purpose of establishing an electronic records program at the Missouri State Archives. The first grant covered planning, staff training and a consultant who determined that minor modifications to the current State of Missouri Agency Records Tracking (SMART) System would allow for the ingest of permanent electronic records. The second grant funded the SMART upgrade and the purchase of data-grabbing equipment The upgrade succeeded and MSA was able to ingest 150 GB of permanent electronic records via the SMART System.