National Association of Secretaries of State (NASS),
in conjunction with its 2016 Winter Conference in Washington, DC, today
announced the availability of a new white paper designed to assist
state agencies looking for practical, cost-effective solutions for
Harnessing the Power of Digital in State Records Management
Developed with input from Secretaries of State, state
archivists and other professionals with expertise in the tools and
technology available for digital recordkeeping, the
paper urges officials to develop a strategic plan that addresses
technology and workflow issues, as well as policymaking and public
Using this approach, state agencies can streamline records management practices, improve infrastructure, better secure data and reduce risk, bridge gaps between agency silos and better serve the public.
"As Secretaries of State become increasingly focused on digital recordkeeping and archiving, as well as synthesizing mountains of agency data for analysis and public consumption, we are pleased that NASS can offer up some shared practices and guidance," said NASS President Tom Schedler of Louisiana. "We hope it will also help those states looking at improved digital services as well."
The NASS State Heritage Committee, co-chaired by Oregon Secretary of State Jeanne Atkins and Tennessee Secretary of State Tre Hargett, provides a forum for members to share state policies and practices regarding digital preservation and digital records management.
NASS members work with the Council of State Archivists, Society of American Archivists and the National Association of Government Archives and Records Administrators, as well as the Libary of Congress and the National Archives and Records Administration.
The NASS white paper is the result of a May 2015 forum held in Seattle, Washington. Sponsors included: Chaves Consulting, Microsoft, NIC, NuHurbor Security, PCC and Socrata.
Special acknowledgment also goes to the Center for Digital Government and the National Association of Government Archives and Records Administrators, which provided speakers and expertise.
Founded in 1904,
NASS is the oldest, nonpartisan professional organization of public
officials in the U.S. Membership is open to the all U.S. states and
territories. NASS serves as a medium for the exchange of information
between states and fosters cooperation in the development of public
policy. NASS also offers two membership sections for state government professionals: Administrative Codes & Registers (ACR) and Notary Public Administrators (NPA).
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