NASS, ARMA and NAGARA in the News

National Association of Secretaries of State Releases White Paper on Digital Records and Data

February 11, 2016

National Association of Secretaries of State (NASS), in conjunction with its 2016 Winter Conference in Washington, DC, today announced the availability of a new white paper designed to assist state agencies looking for practical, cost-effective solutions for digital evolution:

Harnessing the Power of Digital in State Records Management

Developed with input from Secretaries of State, state archivists and other professionals with expertise in the tools and technology available for digital recordkeeping, the paper urges officials to develop a strategic plan that addresses technology and workflow issues, as well as policymaking and public outreach priorities. 

Using this approach, state agencies can streamline records management practices, improve infrastructure, better secure data and reduce risk, bridge gaps between agency silos and better serve the public.

"As Secretaries of State become increasingly focused on digital recordkeeping and archiving, as well as synthesizing mountains of agency data for analysis and public consumption, we are pleased that NASS can offer up some shared practices and guidance," said NASS President Tom Schedler of Louisiana. "We hope it will also help those states looking at improved digital services as well." 

The NASS State Heritage Committee, co-chaired by Oregon Secretary of State Jeanne Atkins and Tennessee Secretary of State Tre Hargett, provides a forum for members to share state policies and practices regarding digital preservation and digital records management

NASS members work with the Council of State Archivists, Society of American Archivists and the National Association of Government Archives and Records Administrators, as well as the Libary of Congress and the National Archives and Records Administration.

The NASS white paper is the result of a May 2015 forum held in Seattle, Washington. Sponsors included: Chaves Consulting, Microsoft, NIC, NuHurbor Security, PCC and Socrata.

Special acknowledgment also goes to the Center for Digital Government and the National Association of Government Archives and Records Administrators, which provided speakers and expertise.


Founded in 1904, NASS is the oldest, nonpartisan professional organization of public officials in the U.S. Membership is open to the all U.S. states and territories. NASS serves as a medium for the exchange of information between states and fosters cooperation in the development of public policy. NASS also offers two membership sections for state government professionals: Administrative Codes & Registers (ACR) and Notary Public Administrators (NPA).

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