AC22 | Session 22

"Pack your Flashlights! We’re Exploring How the State of VT Shined a Light on Their Dark Data"

 

OVERVIEW: With a mission to “provide, protect, promote, and preserve Vermont public records, in collaboration with other public agencies, for the benefit of the public collectively served,” the Vermont State Archives and Records Administration (VSARA) set out to create a cooperative framework for bringing together technology, people, and processes.

With the explosion of digital records and information (“data”) and tendencies to keep it all because “storage is cheap,” public sector records administrators and archivists are tasked with the unique challenge of balancing accountability and transparency of government actions with efficient records and information management practices.

This session, presented by the State of Vermont and ActiveNav, will walk through a real-world case study that illustrates the power of identifying the right technology, people, and processes. By choosing a technology aligned with business goals and obtaining support from key stakeholders early in the project, VSARA was able to shine a light on a partner agency’s “data wilderness,” identify gaps in their internal information management workflows, and manage records at scale to meet the agency’s overall mission.

Attendees of this presentation will learn:

• How to bring key stakeholders onside and work cross-functionally across your agency to meet mission goals
• How to achieve data visibility in order to meet retention requirements
• How to identify redundant, obsolete, and trivial information for quick defensible disposition
• How to identify records through an automated classification process.
GARA CERTIFICATE COMPETENCIES: "Retention and Disposition" OR "Electronic Records and Information Management"
PRESENTER: Tanya Marshall, State Archivist & Chief Records Officer, State of Vermont, and Mark Evans, Director of Sales Engineering, ActiveNav