About This PRESENTATION

Overview

Records managers are increasingly responsible for governing hybrid and born-digital information environments while meeting stringent requirements for retention, privacy, transparency, and auditability. This session offers a technical examination of how AI-enabled document scanning and capture technologies are reshaping records lifecycle management within government organizations.

Ricoh will explore how optical character recognition (OCR), machine learning–based document classification, and rules-driven metadata extraction operate together to enable consistent indexing, policy-aligned records declaration, and defensible disposition. The session will examine how intelligent capture shifts records control upstream—reducing reliance on manual intervention while improving accuracy and consistency at the point of ingestion.

Attendees will gain insight into capture solution architectures, system integration points, and configuration considerations that support compliant records governance, including alignment with records management systems, retention automation, and audit-ready metadata models. Through real-world government use cases, participants will see how intelligent capture capabilities reduce processing variability, improve data quality, and establish a scalable foundation for long-term, compliance-driven records management.

Presenter

Presenting Sponsor

Ricoh document scanners deliver FADGI-compliant imaging solutions for government archives and records management. Our advanced technology ensures accurate, high-quality digitization that meets federal standards for preservation and accessibility. Ricoh empowers agencies to safeguard historical documents while streamlining workflows for secure, efficient records management.